Division Coordinator / Programme Manager

Come join QuTech and create the Quantum Future!

Job description

Are you proactive and able to navigate in complex setting? Do you have experience as a Programme Manager and a passion for science? If so, this role is for you!

QuTech is a mission-driven research institute of Delft University of Technology (TU Delft). Together, we work on a radically new technology with world-changing potential. Our mission: to develop scalable prototypes of a quantum computer and an inherently safe quantum internet, based on the fundamental laws of quantum mechanics.

To achieve these ambitious goals, we bring together scientists, engineers and industry in an inspiring environment. We are jointly creating the quantum future, because we believe that quantum technology can be a game changer in many social and economic sectors, including health, agriculture, climate and safety.

Our divisions and support teams include 220 FTE and over 300 dedicated people. Today, we are looking for a Division Coordinator for the Qubit Research Division.

Division Qubit Research

The number one quantum computing challenge is that qubits are extremely fragile. At QuTech’s Qubit Research division, we are working to overcome this challenge by developing novel qubits that are protected from noise by design. Our mission: to understand, develop and demonstrate protected qubits that outperform established technology – because we believe that protected qubits will enable us to build a scalable quantum computer. To this end we work together in the division amongst five research groups, as well as in national and international projects.

Have a look at our video below and get a glimpse of QuTech.

As Division Coordinator you organize the operations of the Qubit Research Division, support the division researchers and you are a member of the division management team. Hence, you are the linking pin on matters pertaining to operations and business development, well positioned between the divisions, general director and central support staff. It is a crucial role within the division and asks the most of your coordinative and creative skills.

Your daily responsibilities will include, but are not limited to:

• Coordinating multi-annual operational and financial planning, including external funding and preparation of management reports.
• Managing the division’s strategic planning, “year-agenda,” and recurring activities such as staff meetings.
• Assisting new personnel in integrating smoothly into the division and the broader organization as well as fostering a socially safe and inclusive work environment.
• Coordinating the planning, budgeting (finance/personnel), and progress monitoring of projects.
• Providing guidance on procurement procedures, large investments, and supporting project acquisition, contracting, and execution.
• Monitoring IP implementation and facilitating negotiations with private partners in collaboration with our business development team.
• Coordinating outreach/external communication (events, press releases, annual report).

Finally, we offer you the opportunity to expand your expertise and grow professionally by taking on QuTech-wide tasks throughout the year.

Job requirements

• Academic Degree preferably in natural science or engineering.
• At least 3 years of experience as Program Manager or similar role, preferably in an academic environment.
• Experienced in project planning and budget management (finance and personnel).
• Experienced in coordinating diverse group of people and navigating in complex settings with many internal and external stakeholders.
• Affinity with quantum technology.
• Strong analytical and planning skills as well as the ability to keep the overview of different disciplines.
• Driven, initiative-taking, and inventive thinker with a can-do mentality.
• Empathic, smart adviser and decisive networker with talent for connecting opposites, finding common grounds.
• Good communication skills in English, both orally and in writing, plus reasonable in Dutch (or willing to learn).

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

Challenge. Change. Impact!

Conditions of employment

• Duration of contract is 1 year Temporary with prospect of permanent
• A job of 32-38 hours per week.
• Because we are targeting a diverse audience, we offer two different pay scales: Scale 11 (€4537 to €6209) for junior to mid-senior candidates and Scale 12 (€5495 to €7056) for senior candidates. This reflects our commitment to supporting professionals at various career stages while offering competitive compensation. This is based on a fulltime contract (38 hours), plus 8% holiday allowance and an end-of-year bonus of 8.3%.
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount with health insurers on supplemental packages.
• Flexible working week.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget.
• Plenty of opportunities for education, training and courses.
• Partially paid parental leave
• Attention for working healthy and energetically with the vitality program.

Application procedure

Are you interested in this vacancy? Please apply no later than 10 March 2025 via the application button and upload the following documents:

• CV
• Motivational letter

Please note:

• You can apply online. We will not process applications sent by email and/or post.
• A pre-employment screening can be part of the selection procedure.
• For the final candidates, a knowledge security check will be part of the application procedure. For more information on this check, please consult Chapter 8 of the National Knowledge Security Guidelines. We carry out this check on the basis of legitimate interest.